Ancillary Meetings
As part of the 2017 Americas Conference on Information Systems (AMCIS), the Association for Information Systems (AIS) is seeking participation by all Information Systems organizations to conduct an ancillary meeting at AMCIS in Boston, August 10-12, 2017.
For all SIG/Ancillary/Pre/Post AMCIS meeting event requests for AMCIS 2017, please complete the OAM Application.
Key Benefits to using the OAM Site to plan your ancillary event:
- SIG and Ancillary events arranged through the OAM receive the best available audio/visual and food & beverage rates.
- Your event attendees will have the convenience to book during the AMCIS registration process, or to add your event to their itineraries after registration.
- Hotel management. Ancillary event organizers can opt to take advantage of AIS’ meeting planning services to negotiate on your behalf to plan your event exactly how you want.
HOW TO PLAN AN OAM FOR AMCIS 2017 – BOSTON
In Four Easy Steps:
| Step# | Description | Timetable |
| 1. | Decide if your group wants to meet in Boston and be part of the official AMCIS program. | Now |
| 2. | Begin the OAM application process. Submit as much information as you have or your best estimates; you can always come back and make adjustments later. | As soon as possible to reserve your space. |
| 3. | Complete the registration portion of the OAM application. | April 21, 2017 |
| 4. | Complete the meetings logistics portion of the OAM application | June 27, 2017 |
Fees
| Meeting Planning Coordination Fee: SIGS and Chapters: $250 flat fee regardless of number of days or events. All other groups: $350 fee for 1-day event; $500 for 2-day event; $650 for events three or more days. SIG Business Meetings and AIS related groups such as journals, affiliated conferences etc: No charge |
Services
| Registration: listing your group on the Official AMCIS Registration Form; processing payment; data entry; scheduled registration reports; refunds; scheduled financial reports; name badges (following official conference format only), badge ribbons (as available), badge lanyards; onsite registration services. |
| Meeting Planning: logistical planning; discounted menus and menu planning; discounted AV prices and audio-visual equipment recommendation; room layout recommendation; on-site coordination; hotel bill review. |
Audio-Visual Requirements
*Podiums are limited and available on a first come first serve basis.
LCD Projector Package: Includes Tripod screen, 3500 lumens LCD Projector, cart, cabling, install and dismantle. $485 per room per day
Client Owned Projector Package: Includes Tripod screen and cart. All cabling installed and dismantled. $285 per room per day
*Podium Microphone. All cabling installed and dismantled (mixer and speaker required). $70.00 per mic per day
Table microphone . All cabling installed and dismantled (mixer and speaker required). $70.00 per mic per day
Microphone mixer and speaker. A mixer and speaker must be ordered if a microphone is ordered. More than 4 microphones ordered and there will be additional charges. $335.00 per day
Wireless hand-held or lavaliere microphone. All cabling installed and dismantled (mixer and speaker required). $160.00 per mic per day
Estimated prices are quoted on a per day basis and include labor for installation, dismantle and verification. Any additional labor requests such as a dedicated technician can be requested and a detailed estimate will be forwarded.
If you are unsure of your Audio-Visual needs at this time, please select “none” and add a comment in the box below. You can always return to this application and change your order.
Food & Beverage
Should you require assistance or have questions during this process, contact us at amcis2017@aisnet.org.
